Catering Software Built by People Who've Worked Events
Catering Software That Manages Every Event, Menu, and Client
CaterCamp is the all-in-one catering management software built exclusively for caterers and personal chefs. CRM, menu builder, BEO generator, proposals, staff scheduling, equipment tracking, and dietary management — everything you need to run events profitably, in one place.
14-day free trial · No credit card · Free data migration
Dashboard
Welcome back — here's an overview of your business.
Total Clients
8
Open Leads
4
Upcoming Events
6
Open Proposals
3
Revenue (MTD)
$6,321.80
Upcoming Events
Carter Wedding Reception
Sep 6 · The Hartwell Estate · 180 guests
TechNova Annual Summit Lunch
Jul 7 · TechNova HQ · 250 guests
Greenfield Charity Gala
Aug 22 · Grand Ballroom, Hilton · 320 guests
Mitchell Anniversary Dinner
Jul 14 · Private Residence · 24 guests
Stop Juggling Spreadsheets, Emails, and Sticky Notes
Most catering businesses run on a patchwork of tools that weren't built for events. CaterCamp replaces all of them.
Juggling Multiple Events With No Central System
When you have 8 events this week across 5 venues, you need one place to see every timeline, menu, and staff assignment. CaterCamp is that place.
Manually Creating BEOs, Proposals, and Invoices
Stop building BEOs from scratch in Word. CaterCamp auto-generates Banquet Event Orders, proposals, and invoices from your event data.
Losing Leads and Forgetting to Follow Up
A catering CRM with a tasting pipeline means every inquiry gets tracked from first contact through contract to post-event follow-up. No lead falls through the cracks.
See CaterCamp in action
A modern, all-in-one platform built for how catering businesses actually run — not a dated tool bolted onto generic software.
Lead Pipeline
A visual pipeline from inquiry to booked
See every catering lead on one drag-and-drop board. Move prospects through inquiry, tasting, proposal, and booked — and always know your pipeline value at a glance.
- Drag cards between stages to update status instantly
- Track estimated value and event dates per lead
- Never lose an inquiry or forget a follow-up
Lead Pipeline
Pipeline value · $32,000Olivia Bennett
Birthday · $2,800
Sarah Mitchell
Social · $4,200
Greenfield Foundation
Fundraiser · $18,500
Emily & Daniel Carter
Wedding · $24,000
TechNova Inc.
Corporate · $4,800
Event Workspace
Every event detail in one workspace
Timeline, menus, staffing, equipment, BEOs, proposals, and invoices for each event — all in a single screen, with live food cost vs. revenue.
- Build a minute-by-minute event timeline
- Assign staff and equipment, spot conflicts automatically
- See live food cost vs. menu revenue per event
Carter Wedding Reception
Sep 6 · The Hartwell Estate · 180 guests
Servings
1,440
Food Cost
$10,548
Menu Revenue
$29,880
Menu Builder
Price every plate with confidence
Build menus with per-serving pricing and food costing baked in. Know your exact cost and margin on every dish before the proposal ever goes out.
- Per-serving price and cost side by side
- Ingredient-level costing for accurate margins
- Reusable menu templates with dietary labels
Signature Wedding Dinner
Plated · 5 items
| Item | Category | Price | Cost |
|---|---|---|---|
| Burrata & Heirloom Tomato | Starter | $16.00 | $5.50 |
| Wild Mushroom Risotto | Entrée | $26.00 | $8.00 |
| Herb-Crusted Salmon | Entrée | $34.00 | $12.50 |
| Braised Short Rib | Entrée | $38.00 | $15.00 |
| Chocolate Hazelnut Torte | Dessert | $14.00 | $4.00 |
Invoicing
Send proposals and get paid faster
Turn approved proposals into branded invoices with deposits, taxes, and service charges. Track what's sent, paid, partial, and overdue from one list.
- Deposits, tax, gratuity, and service charges built in
- Clients pay online via your own Stripe or PayPal
- Automatic status tracking and payment reminders
Invoices
| Client | Event | Total | Status |
|---|---|---|---|
| Emily & Daniel Carter | Carter Wedding | $38,551.95 | Partial |
| TechNova Inc. | Summit Lunch | $12,719.37 | Sent |
| Northside Medical | Staff Appreciation | $6,321.80 | Paid |
| Westside Law Group | Holiday Party | $10,504.00 | Overdue |
Built for Every Type of Caterer
Whether you're a wedding caterer, corporate catering operation, personal chef, or drop-off caterer — CaterCamp adapts to how you work.
Wedding Caterers
Tasting scheduling, multi-course menus, per-head pricing, and timeline management for ceremony through late-night service.
Corporate Caterers
Recurring accounts, standing orders, multi-location clients, budget tracking per department, and fast reordering.
Personal & Private Chefs
Client dietary profiles, meal planning, grocery lists, recipe management, recurring scheduling, and invoicing.
Drop-Off & Delivery Catering
Order management, delivery scheduling, route planning, and packaging checklists for high-volume drop-off operations.
Restaurant Catering Departments
Manage your restaurant's catering arm separately — dedicated pipeline, menus, and staff scheduling alongside your dine-in operation.
Every Feature a Catering Business Needs
CaterCamp is catering event management software with CRM, menu building, BEOs, proposals, scheduling, and more — all in one platform.
Catering CRM & Lead Pipeline
Track every lead from first inquiry through tasting, proposal, contract, event, and follow-up. Never lose a lead again with your catering-specific sales pipeline.
Menu Builder with Food Costing
Build menus with per-ingredient costing. Know your exact food cost percentage on every event before you send the proposal. Protect your margins on every plate.
BEO Generator
Auto-generate Banquet Event Orders from your event data — timeline, menu, setup instructions, staffing, and equipment. Export as PDF for your team and clients.
Proposal & Contract Builder
Create branded proposals with menu breakdowns, per-head pricing, and photos. Clients approve online. Convert to contract with one click.
Staff Scheduling Per Event
Assign servers, kitchen staff, and setup crew to each event. Track availability, send schedules, and manage your team across multiple events in a week.
Equipment & Rental Tracking
Track chafing dishes, linens, tables, and rentals per event. Know what's out, what's returned, and what needs to be ordered before the next job.
Dietary Preference Database
Track dietary requirements per guest — allergies, vegan, gluten-free, kosher, halal. Pull dietary summaries for any event instantly.
Invoicing & Deposit Tracking
Send invoices, collect deposits, track payments. Automatic payment reminders so you spend less time chasing checks and more time cooking.
Client Portal
Give clients their own portal to view proposals, approve BEOs, submit guest lists with dietary info, and track event details. Professional from first touch.
Up and Running in Minutes, Not Weeks
Import Your Clients & Events
Free data migration from your current tools. Or start fresh — add your first client and event in under 2 minutes.
Build Menus, Send Proposals, Book Events
Use the menu builder with food costing, generate proposals, and convert tastings into signed contracts.
Run Events, Delight Clients, Grow
Auto-generate BEOs, schedule staff, track equipment, and follow up after every event. Turn one-time clients into repeat business.
Trusted by Caterers Who Outgrew Spreadsheets
From solo personal chefs to full-service catering companies managing 20+ events per week.
“We went from tracking events in Google Sheets to having everything in CaterCamp. The BEO generator alone saves us 3 hours per event.”
Sarah M., Full-Service Caterer
“As a personal chef, I needed client dietary profiles and meal planning. CaterCamp nailed it. My clients love the portal too.”
Marcus T., Personal Chef
“We switched from CaterZen. The food costing in the menu builder changed how we price events. We're finally hitting our margin targets.”
Lisa K., Wedding & Event Caterer
Frequently Asked Questions
References & Further Reading
- National Association for Catering and Events (NACE) — Industry trade association and certification body.
- International Foodservice Manufacturers Association — Benchmarks and trends for commercial foodservice.
- National Restaurant Association — State of the Restaurant Industry reports.
Ready to Run Your Catering Business Smarter?
Start your free 14-day trial. No credit card required. Free data migration.
14-day free trial · No credit card · Free data migration