Catering Software Built by People Who’ve Worked Events
Catering Software That Manages Every Event, Menu, and Client
Run your whole catering business in one place — from first inquiry to final invoice. CaterCamp replaces the spreadsheets, sticky notes, and half-dozen apps you’re juggling today.
14-day free trial · No credit card · Free data migration
Dashboard
Welcome back — here's an overview of your business.
Total Clients
8
Open Leads
4
Upcoming Events
6
Open Proposals
3
Revenue (MTD)
$6,321.80
Upcoming Events
Carter Wedding Reception
Sep 6 · The Hartwell Estate · 180 guests
TechNova Annual Summit Lunch
Jul 7 · TechNova HQ · 250 guests
Greenfield Charity Gala
Aug 22 · Grand Ballroom, Hilton · 320 guests
Mitchell Anniversary Dinner
Jul 14 · Private Residence · 24 guests
Stop Juggling Spreadsheets, Emails, and Sticky Notes
Most catering businesses run on a patchwork of tools that weren’t built for events. CaterCamp replaces all of them.
Juggling Multiple Events With No Central System
When you have 8 events this week across 5 venues, you need one place to see every timeline, menu, and staff assignment. CaterCamp is that place.
Manually Creating BEOs, Proposals, and Invoices
Stop building BEOs from scratch in Word. CaterCamp auto-generates Banquet Event Orders, proposals, and invoices from your event data.
Losing Leads and Forgetting to Follow Up
A catering CRM with a tasting pipeline means every inquiry gets tracked from first contact through contract to post-event follow-up. No lead falls through the cracks.
92-second product tour
See the whole catering workflow come together
Follow one connected journey from the Monday dashboard to lead conversion, event execution, menu margins, invoicing, and payment.
Ready to run your next event in CaterCamp?
Full access for 14 days. No credit card required.
Take a closer look at the workflow
Explore the connected tools that keep sales, service, kitchen, and finance working from the same event plan.
Lead Pipeline
A visual pipeline from inquiry to booked
See every catering lead on one drag-and-drop board. Move prospects through inquiry, tasting, proposal, and booked — and always know your pipeline value at a glance.
- Drag cards between stages to update status instantly
- Track estimated value and event dates per lead
- Never lose an inquiry or forget a follow-up
Lead Pipeline
Pipeline value · $32,000Olivia Bennett
Birthday · $2,800
Sarah Mitchell
Social · $4,200
Greenfield Foundation
Fundraiser · $18,500
Emily & Daniel Carter
Wedding · $24,000
TechNova Inc.
Corporate · $4,800
Event Workspace
Every event detail in one workspace
Timeline, menus, staffing, equipment, BEOs, proposals, and invoices for each event — all in a single screen. Generate a run sheet or BEO with one click.
- Build a minute-by-minute event timeline
- Assign staff and equipment, spot conflicts automatically
- See expected food cost vs. menu revenue per event
Carter Wedding Reception
Sep 6 · The Hartwell Estate · 180 guests
Servings
1,440
Food Cost
$10,548
Menu Revenue
$29,880
Menu Builder
Price every plate with confidence
Build menus with per-serving price and cost fields, ingredient quantities, dietary labels, and recipe yields before the proposal goes out.
- Per-serving price and cost side by side
- Ingredient quantities and unit costs for production planning
- Reusable menu templates with dietary labels
Signature Wedding Dinner
Plated · 5 items
| Item | Category | Price | Cost |
|---|---|---|---|
| Burrata & Heirloom Tomato | Starter | $16.00 | $5.50 |
| Wild Mushroom Risotto | Entrée | $26.00 | $8.00 |
| Herb-Crusted Salmon | Entrée | $34.00 | $12.50 |
| Braised Short Rib | Entrée | $38.00 | $15.00 |
| Chocolate Hazelnut Torte | Dessert | $14.00 | $4.00 |
Invoicing
Send proposals and get paid faster
Turn approved proposals into branded invoices with deposits, taxes, and service charges. Track what's sent, paid, partial, and overdue from one list.
- Deposits, tax, gratuity, and service charges built in
- Clients pay online via your own Stripe or PayPal
- Automatic status tracking and payment reminders
Invoices
| Client | Event | Total | Status |
|---|---|---|---|
| Emily & Daniel Carter | Carter Wedding | $38,551.95 | Partial |
| TechNova Inc. | Summit Lunch | $12,719.37 | Sent |
| Northside Medical | Staff Appreciation | $6,321.80 | Paid |
| Westside Law Group | Holiday Party | $10,504.00 | Overdue |
Built for Every Type of Caterer
Whether you’re a wedding caterer, corporate catering operation, personal chef, or drop-off caterer — CaterCamp adapts to how you work.
Wedding Caterers
Tasting scheduling, multi-course menus, per-head pricing, and timeline management for ceremony through late-night service.
Corporate Caterers
Saved delivery locations, departments and cost centers, standing-order requests, headcounts, per-person budgets, and approval status.
Personal & Private Chefs
Client records, dietary requirements, reusable menus, recipe yields, event scheduling, proposals, and invoicing in one workspace.
Drop-Off & Delivery Catering
Dispatch runs, ordered delivery stops, driver and vehicle assignments, pack-out checklists, delivery status, and proof-of-delivery notes.
Restaurant Catering Departments
Manage your restaurant's catering arm separately — dedicated pipeline, menus, and staff scheduling alongside your dine-in operation.
Everything a Catering Business Needs
Nine tools in one — so you can stop paying for (and switching between) a pile of apps that were never built for events.
Catering CRM & Lead Pipeline
Track every lead from first inquiry through tasting, proposal, contract, event, and follow-up. Never lose a lead again with your catering-specific sales pipeline.
Menu Builder with Food Costing
Record price and cost per serving, ingredient quantities, and recipe yields. Use event guest counts to compare expected menu revenue and food cost before service.
BEO Generator
Auto-generate Banquet Event Orders from your event data — timeline, menu, setup instructions, staffing, and equipment. Export as PDF for your team and clients.
Proposal & Contract Builder
Create proposals with menu breakdowns, line-item pricing, terms, and secure client approval links. Keep proposal status connected to each event.
Staff Scheduling Per Event
Assign servers, kitchen staff, and setup crew to each event. Track availability, send schedules, and manage your team across multiple events in a week.
Equipment & Rental Tracking
Track chafing dishes, linens, tables, and rentals per event. Catch same-day over-allocation before a load-out is short.
Dietary Preference Database
Track dietary requirements per guest — allergies, vegan, gluten-free, kosher, halal. Pull dietary summaries for any event instantly.
Invoicing & Deposit Tracking
Send invoices, collect deposits, track payments. Automatic payment reminders so you spend less time chasing checks and more time cooking.
Client Portal
Give clients a secure portal to view proposals and invoices, approve BEO revisions and final counts, submit dietary requirements, request changes, message your team, and share file links.
Inventory & Purchasing
Track stock, par levels, storage notes, vendors, purchase orders, receiving, usage, waste, and corrections. Map recipe units to inventory and review event shortages.
Pack-Out & Dispatch
Move event items through packed, loaded, and returned states. Build dispatch runs with ordered stops, drivers, vehicles, delivery status, and recipient notes.
Timekeeping & Event Profitability
Approve staff time, capture food and operational actuals, include payment fees, and compare each event's revenue with estimated and actual costs.
Up and Running in Minutes, Not Weeks
Import Your Clients & Events
Start with your real clients, menus, and events. The guided workspace keeps each record connected as you build out your operation.
Build Menus, Send Proposals, Book Events
Build reusable menus with serving costs, generate proposals, and collect signed client acceptance online.
Run Events, Delight Clients, Grow
Auto-generate BEOs, schedule staff, track equipment, and follow up after every event. Turn one-time clients into repeat business.
Don’t Take a Marketing Claim on Faith
Watch these three workflows in the product tour, then test them with one of your own events during the free trial.
Lead to live event
Convert a lead, create the event, and keep every client detail on one connected record.
Menu to margin
Build the menu, attach recipes and costs, and check expected food cost before the event is confirmed.
BEO to payment
Generate the BEO, share client-facing documents, invoice the event, and track what is still due.
Frequently Asked Questions
Ready to Run Your Catering Business Smarter?
Start your free 14-day trial. No credit card required, with full feature access during the trial.
14-day free trial · No credit card required · Full feature access
References & Further Reading
- National Association for Catering and Events (NACE) — Industry trade association and certification body.
- International Foodservice Manufacturers Association — Benchmarks and trends for commercial foodservice.
- National Restaurant Association — State of the Restaurant Industry reports.