Built for Wedding Caterers and Reception Service
Wedding Catering Software for Menus and Reception Service
Keep the couple, guest count, venue, menu, proposal, dietary requirements, reception timeline, BEO, staffing, equipment, and invoice connected to one wedding event.
14-day free trial · No credit card · Full feature access
What Is Wedding Catering Software?
Wedding catering software connects sales records with the operational details required for reception service. CaterCamp stores the client and event record, reusable menus, proposal and contract, guest dietary needs, service timeline, staffing, equipment, BEO revisions, invoices, and client decisions.
Event-Linked Sales
Record consultation and tasting notes on the lead and event, then carry agreed details into proposals and contracts.
Multi-Course Menus
Build reception menus course by course with per-head pricing, food costing, and dietary options.
Reception Timelines
Record service milestones, locations, ownership, and instructions in the event timeline and BEO.
Wedding Catering Management Features
Connected tools for the wedding workflows CaterCamp currently supports, from inquiry through billing and event execution.
Inquiry and Consultation Records
Track the couple, source, event date, venue, guest count, notes, pipeline stage, and follow-up date in lead and event records.
Multi-Course Menu Builder
Build reception menus course by course — passed apps, salad, entrée choices, sides, late-night bites, cake alternatives. Include per-head pricing and food cost on every item.
Per-Head Pricing & Proposals
Create itemized proposals for food, beverage, staffing, rentals, and service details, then collect signed client acceptance online.
Dietary Tracking Per Guest
Record individual guests and their allergies, dietary restrictions, severity, cross-contact notes, and accommodation status.
Reception Timeline Management
Build the service timeline from load-in through cocktail hour, dinner, cake, and breakdown with locations, owners, and notes.
Private Calendar Feed
Professional and Business users can subscribe to their CaterCamp event calendar from Google Calendar, Outlook, or Apple Calendar.
Wedding BEO Generator
Generate versioned BEOs from the event record with timeline, menu, dietary summary, staffing, equipment, and service instructions.
Venue Coordination Notes
Store venue-specific details — kitchen access, load-in times, power availability, restrictions. Reference them on every BEO for events at that venue.
From First Inquiry to Flawless Reception
CaterCamp connects the sales, client-decision, and operating records used before, during, and after a reception.
Inquiry & Consultation
Couple reaches out. CaterCamp captures event details — date, venue, estimated guest count, style (plated, buffet, family-style) — and creates a lead record.
Tasting & Menu Selection
Use lead and event notes to record consultation or tasting decisions, then assign the agreed reusable menu to the event.
Proposal & Contract
Generate an itemized proposal with menu and service details. The couple reviews it online and provides signed acceptance.
Final Count and Dietary Collection
Use portal final-count approval and dietary submissions, then review the event's guest-level dietary summary and allergen matrix.
BEO, Staff & Event Execution
Generate the wedding BEO, assign staff and equipment, prepare pack-out, and coordinate the recorded reception timeline.
Follow-Up & Referrals
Close the event, reconcile invoices and payments, record actual costs, and keep the event history on the client record.
Wedding Catering Tools & Features
Connect wedding menus and client decisions to the operational records used for reception service.
BEO Software
Generate versioned Banquet Event Orders with menu, timeline, dietary, staffing, equipment, and service details.
Learn moreCatering CRM
Manage your entire pipeline from inquiry to tasting, proposal, contract, and post-wedding follow-up.
Learn moreCatering Proposal Software
Send itemized proposals with terms, PDF export, secure online review, and signed client acceptance.
Learn moreRelated reading: How to Start a Catering Business · Banquet Event Order Template
Wedding Catering Management: FAQs
Ready to Run Wedding Events in One Workspace?
Start a free 14-day trial and test wedding menus, proposals, dietary tracking, timelines, BEOs, staffing, equipment, and billing.
14-day free trial · No credit card required · Full feature access