Stop Building BEOs From Scratch
BEO Software That Auto-Generates Banquet Event Orders From Your Event Data
CaterCamp's BEO software creates complete Banquet Event Orders automatically — timeline, menu, staffing, equipment, and setup instructions pulled directly from your event record. Templates for every event type, PDF export, and client approval built in.
14-day free trial · No credit card · Free data migration
What Is a Banquet Event Order (BEO)?
A Banquet Event Order is the master document for any catering event. It communicates every detail your team needs to execute flawlessly: event timeline, menu with dietary accommodations, guest count, staffing assignments, equipment and rentals, setup and breakdown instructions, and venue-specific notes. The BEO is the single source of truth shared between your kitchen, service staff, and the client.
Timeline
Load-in to breakdown, every milestone timed.
Menu & Dietary
Courses, dishes, counts, and accommodations.
Staff & Equipment
Roles, arrival times, and packing lists.
BEO Software Features Built for Catering Operations
CaterCamp’s BEO generator replaces manual document creation with automated, data-driven Banquet Event Orders that keep your entire team aligned.
Auto-Generate BEOs from Event Data
Stop building BEOs from scratch. CaterCamp pulls timeline, menu, guest count, dietary needs, staffing, and equipment from your event record and generates a complete Banquet Event Order automatically.
BEO Templates by Event Type
Start with templates for weddings, corporate lunches, plated dinners, buffets, and cocktail receptions. Customize layouts, sections, and branding to match your operation.
Event Timeline & Run of Show
Every BEO includes a detailed timeline — load-in, setup, service start, course timing, last call, breakdown. Your team knows exactly when to do what.
Menu Breakdown with Dietary Notes
BEOs include full menu details: courses, dishes, ingredients, dietary accommodations, and per-head counts. Kitchen and service teams get the info they need.
Staff Assignments & Roles
Each BEO lists assigned staff with roles — lead server, kitchen crew, bartender, setup team. Arrival times, dress code, and responsibilities are all included.
Equipment & Rental Checklist
Chafing dishes, linens, tables, serving ware, and rentals are listed on every BEO. Know what to pack, what to rent, and what needs to come back.
PDF Export & Printing
Export any BEO as a branded PDF for your team, clients, or venue contacts. Print-ready formatting designed for kitchen and event-day use.
Client Review & Approval
Share BEOs with clients through their portal for review and approval. Track changes, collect sign-off, and keep everyone aligned before event day.
How CaterCamp’s BEO Generator Works
From event creation to printed BEO in four steps. No copy-pasting, no reformatting, no missed details.
Create or Import the Event
Add the event to CaterCamp with date, venue, guest count, and event type. Or let it flow in from a signed proposal.
Build the Menu & Assign Staff
Select or build the menu, assign staff and roles, and add equipment. CaterCamp's BEO software pulls all of this into the BEO automatically.
Generate the BEO
Click generate. CaterCamp creates a complete Banquet Event Order with timeline, menu, staffing, equipment, and setup instructions.
Review, Share & Export
Preview the BEO, share it with clients for approval, and export as PDF. Distribute to your kitchen team, servers, and venue contacts.
BEO Software vs. Manual BEO Creation
Manual BEOs (Word / Sheets)
- ✕Copy-paste event details from emails and notes
- ✕Manually format timeline, menu, and staff list
- ✕Risk of outdated info if event changes
- ✕No version tracking or client approval workflow
- ✕Hours spent per event on document creation
CaterCamp BEO Software
- Auto-pull from event record — no retyping
- Formatted BEO generated in seconds
- Always reflects latest event data
- Built-in client review and approval
- Minutes per event, not hours
BEOs Are Just the Start — Explore the Full Platform
CaterCamp connects your Banquet Event Orders to every other part of your catering operation.
Catering CRM
Manage leads, client profiles, and the pipeline that feeds your BEOs with event data.
Learn moreWedding Catering Software
BEO templates tailored for wedding receptions — ceremony to late-night timeline built in.
Learn moreCorporate Catering Software
Standardized BEOs for recurring corporate accounts and standing orders.
Learn moreRelated reading: Free BEO Template Download · Catering Proposal Template
BEO Software: Frequently Asked Questions
Ready to Stop Building BEOs From Scratch?
Start your free 14-day trial of CaterCamp. Auto-generate Banquet Event Orders, export as PDF, and get client approval — all in one platform.
14-day free trial · No credit card required · Free data migration